Galter Health Sciences Library News - Announcements

Confused about the PMCID / NIHMSID on your Progress Reports?

Tue, 21 May 2013 13:31:00 -0500

Progress reports were due at the NIH this past week, with more progress report due dates coming in the next couple of months. If your publications listed on the progress report are not in compliance with the NIH Public Access Policy because they do not have PMCIDs, you may receive warnings that your funding will be withheld. These warnings are serious and not to be ignored.

The Office of Sponsored Research has asked Galter Library to release this news item as a reminder to researchers that compliance with the NIH Public Access Policy is necessary for all grants and progress reports.

When research is funded by NIH awards, it is the responsibility of the Principal Investigator of those awards to ensure that all manuscripts associated with that funding are in compliance with the NIH Public Access Policy. If you have received notice that some of your papers are not in compliance, even though they are in the NIHMS system, it is probably because you have waited too long after their publication dates to submit them through the NIHMS. So, even though you have NIHMS ID numbers on your papers, if they are older than 3 months post-publication date, they are still non-compliant because they do not have PMCID numbers.

There is a notice from the NIH that describes why papers with NIHMS ID numbers can still be considered non-compliant.
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-136.html

In this notice there is text that specifically states:

...NIH has observed that the NIHMSID is being used incorrectly to indicate compliance many months after the publication of a paper, by which time the awardee has had adequate time to complete the submission process and obtain the final PMCID. Because the Policy requires submission at the time of acceptance and the NIH manuscript submission process can generally be completed within a few weeks, this is an unacceptable use of the NIHMSID.

NIH is clarifying the temporary nature of NIHMSIDs by defining the specific period during which an NIHMSID may be used to indicate compliance. This Notice also reminds awardee institutions of the actions they can take to ensure compliance with the NIH Public Access Policy.

Effective August 21, 2009, an NIHMSID may be used to indicate compliance with the Public Access Policy for up to three months after a paper is published. After that period, a PMCID must be provided in order to indicate compliance. Specifically:

If an applicable paper is in press, or was published less than three months before the submission of an application, proposal or report, the awardee must include either a PMCID or an NIHMSID at the end of the full citation.
If an applicable paper was published three or more months before an NIH application, proposal or report is submitted, the awardee must include a PubMed Central Reference number (PMCID) at the end of the full citation for the paper. An NIHMSID is not acceptable in this case.

How do you avoid this problem? Read your publisher’s author agreement contract. If your publisher will submit your papers to PubMed Central for you without a fee, they will likely mention this in the author agreement. Be sure to select this option if it’s available.

If you have to submit your own manuscripts through NIHMS (or have your Research Administrator submit them for you), make sure to begin the process as soon as the paper has been accepted for publication. This will avoid the penalties of non-compliance.

If you already have papers that are more than 3 months past their publication dates that are listed as non-compliant in your My Bibliography at My NCBI, the only thing you can do is begin the process of manuscript submission through NIHMS and make sure you respond to all the messages from NIHMS requiring final approval of the manuscript for deposit to PubMed Central. It takes very little time to submit a manuscript at NIHMS, but the NIH processing period can take over a month. Then, make sure you check the manuscript's status periodically at NIHMS or in your My Bibliography at My NCBI.

For information and instructions on the Policy and the NIHMS system, please see the following resources:

The NIH Public Access homepage
The NIHMS home page
The Galter Library NIH Public Access Policy guide
The NIH Public Access Policy Training and Communications page
The “managing compliance” section of the NCBI Help Manual

The NIH will not accept ignorance of the law as an excuse for failure to comply with the law. Don't let your funding be blocked by your lack of compliance with the NIH Public Access Policy.

If you have questions, please feel free to contact Pamela Shaw at the Galter Library, or contact your Grants Officer at the Office for Sponsored Research.

Galter Health Sciences Library Joins NUCATS

Fri, 10 May 2013 15:43:00 -0500

We are very pleased to announce that the Galter Health Sciences Library is joining the NU Clinical and Translational Sciences Institute (NUCATS).

“This is a great opportunity for both Galter and NUCATS,” said Donald Lloyd-Jones, MD, ScM, Senior Associate Dean for Clinical and Translational Research, Chair, Department of Preventive Medicine, and Director, Northwestern University Clinical and Translational Sciences Institute (NUCATS). “The relationship will significantly strengthen overall NUCATS offerings and allow both entities to provide more integrated support to students, clinicians and researchers.” The Galter Health Sciences Library’s mission is to support the research, education, and patient care missions of the Feinberg School of Medicine and Northwestern Medicine institutions. “We’re very excited by this union. Many of the services provided by Galter, including support and collaboration in the areas of bioinformatics, evidence-based research, and systematic reviews, are complementary to those offered by NUCATS,” said Heidi Nickisch Duggan, MA, MS, Interim Director, Galter Health Sciences Library. “Bringing the Galter Library into NUCATS is just the first of several planned initiatives that will strengthen and expand the library’s capabilities in support of clinical care and research.” Other planned initiatives include remodeling of the Galter Library physical space and the initiation of a national search for a Director.

The new structure will also strengthen the ties between the library and the Division of Health and Biomedical Informatics within the Department of Preventive Medicine, headed by Dr. Justin Starren, MD, PhD, FACMI.

The NUCATS Institute is an integral link in Northwestern University’s clinical and translational research enterprise, accelerating translational innovation by providing research teams with consultative resources and expertise. It launched in 2007 and received a $30 million CTSA grant from NIH in 2008. NUCATS provides a wide array of clinical and translational science resources and services to Northwestern University and its clinical affiliates. The Galter Health Sciences Library improves and enhances health care through innovation and leadership in the organization, and through the delivery, management and use of quality information to support educational, research, and patient care needs. It is a Resource Library of the National Networks of Libraries of Medicine and is a member of the Committee on Institutional Cooperation and the Consortium of Academic and Research Libraries in Illinois.

Alignment activities have already begun and the transition will be completed by September 2013.

Visit the NUCATS website

View the Galter Library Website on Any Device!

Fri, 26 Apr 2013 14:06:00 -0500

Perhaps you've had occasion to visit our website on some device other than your desktop computer, such as your tablet or your phone, and noticed that it didn’t look quite like the website you’ve grown to know and love. You probably had to scroll horizontally to see all the content and maybe things didn’t align properly. This is a common problem on the web, and it’s going to become more common as smartphones and tablets become more prevalent. Indeed, experts are forecasting that the worldwide number of smartphone and tablet users should overtake the worldwide number of PC users in the next year or two.

We’ve recently redesigned the Galter Library website to address this reality. As of now our website should look and function correctly on any size display. In geek-speak this is called “Responsive Web Design.” What it means is that the site can detect characteristics of the device that is viewing it, particularly the width of the screen, and make adjustments accordingly. The result is a seamless, elegant transformation of the page as you reduce the size of your screen from full desktop to small phone or tablet size. As the screen gets smaller certain elements may transform into other configurations to accommodate the device. No special app is required and you don’t need to use a different URL for your mobile phone or tablet. Try it!

April 20: NUIT Maintenance May Affect Some Library Search Systems

Fri, 19 Apr 2013 16:49:00 -0500

On Saturday, April 20, NUIT will perform maintenance to firewalls supporting major University systems. Work will begin at 5:00 a.m. and end at 10:00 a.m. Between 9am and 10am, the NUcat online library catalog may be out for a brief period that's expected to last no longer than 15 minutes.

We apologize for any inconvenience caused.

Saturday, March 30: Server Upgrades May Impact Website Sign-in

Fri, 29 Mar 2013 10:17:00 -0500

Northwestern University Information Technology will be performing server upgrades that may impact users' ability to sign into the Galter Library website. This upgrade will take place Saturday, March 30, 6am-9am.

Downtime is expected to last no longer than 15 to 30 minutes; however a longer maintenance window is scheduled in case difficulties arise.

We apologize for any inconvenience this may cause and thank you for your patience.

Scopus: Special Presentation at Galter on March 19th

Wed, 06 Mar 2013 16:06:00 -0500

Learn how Scopus can maximize the effectiveness of your scientific research process.

Team Members from Elsevier will visit Northwestern University’s Chicago Campus to demonstrate this important resource.

Where: Galter Health Sciences Library, Learning Resources Center
When: Tuesday, March 19^th, 2:00pm

Scopus is the world’s largest abstract and citation database of peer-reviewed literature with smart tools that track, analyze, and visualize research. Easy to use and comprehensive, Scopus is designed to quickly find the information researchers need. Tools to sort, refine and quickly identify results help you focus on the outcome of your work.

Scopus content:

Over 20,500 titles from 5,000 publishers worldwide
Contains 49 million records, 78% with abstracts
Includes over 5.3 million conference papers

The session will include a presentation and demonstrations. Snacks and refreshments will be provided. For further information on Scopus, please see our news feature Scopus Abstract and Citation Database Now Available at NU.

Thanks, and we hope to see you on March 19^th!

NIH to Crack Down on Public Access Policy Compliance

Fri, 01 Mar 2013 17:03:00 -0500

If you’re a researcher with an active NIH grant, you are most likely aware of the NIH Public Access Policy, which requires that NIH-funded authors must deposit (or have someone deposit for them) manuscripts published on or after April 7, 2008 into the NIH repository PubMed Central (PMC) within 12 months of publication. While this policy has been in force for several years, the NIH is getting tougher: any researchers submitting NIH grant progress reports, including publications not compliant with the policy, beginning in July 2013, will have their NIH funding held or delayed. Need to know more? The Galter Library can help.

This enforcement is specific to progress reports, which require grantees to list publications that have arisen directly from NIH awards. NIH will delay processing an award if publications arising from it are not in compliance with the policy. Also, investigators will need to use My NCBI to enter papers onto progress reports and to assign manuscripts to NIH grant numbers. The NIH uses My NCBI profiles to check for author compliance with the policy.

The My NCBI system will allow you to check the NIH Manuscript Submission System (NIHMS) or PubMed Central (PMC) for your publications, and indicates if each publication is compliant or non-compliant.

Publications listed in NIH grants should include one of the following:

A PubMed Central ID: PMCID
An NIH Manuscript Submission ID: NIHMS ID – if you (or an assistant or administrator) have submitted the manuscript yourself and are awaiting a PMCID. This is a temporary indicator.
A designation of “PMC Journal – in Process” – if your journal publisher has deposited the journal to PMC for you and you are awaiting a PMCID. This is also a temporary indicator.

A PubMed ID (PMID) is not a stand-in for any of the above identifiers.

Regardless of who deposits the manuscript to PMC, the NIH grant awardee (Principal Investigator) is responsible for compliance with the Public Access Policy in all cases.

Here’s a listing of pages and resources at the NIH that contain useful information:

The NIH Public Access homepage – contains links to all other material and the latest news on the policy
Submission methods appropriate for compliance with the policy
How to cite compliant papers in your references and biosketches – including information on the difference between the NIHMS ID, the PMID, and the PMCID
How to use My NCBI to manage compliance with the Public Access Policy

With a little planning, you can save yourself any delays in funding. If you need assistance or have questions, please do not hesitate to contact Pamela Shaw at the Galter Library. You can also request a training session for your group or department by clicking the “Request this class” link on our NIH Public Access Policy class information page.

Friday, March 1: Interlibrary Loan System Upgrade

Thu, 28 Feb 2013 09:20:00 -0500

An upgrade to the Northwestern University libraries' interlibrary loan system is scheduled for Friday, March 1, between 8 a.m. and 10 a.m.

This upgrade will result in an outage that is expected to last no longer than 30 minutes; however a longer window is scheduled in case difficulties arise.

Heidi Nickisch Duggan Named Interim Director of Galter Library Following James Shedlock's Retirement

Wed, 20 Feb 2013 16:10:00 -0500

After 27 years of service, James Shedlock, AMLS, AHIP, FMLA, Director of the Galter Health Sciences Library has retired. Under his leadership, the library was renovated and expanded, creating space and infrastructure to improve user access to then-developing online databases. Read more about Jim’s career and service to the library profession on the Feinberg School of Medicine website.

Heidi Nickisch Duggan, MS, MA has been named interim director of the library, effective immediately. Heidi has served as Associate Director at Galter since 2008 and, with library staff, is committed to building an increasingly more user-focused and service-oriented library. Please feel free to contact Heidi by email or phone (312-503-8133) with your comments or questions about how Galter Library can best meet your information needs.

Staff News: February 2013

Fri, 15 Feb 2013 10:13:00 -0500

Staff Departures

After 27 years of service, James Shedlock, AMLS, AHIP, FMLA, Director of the Galter Health Sciences Library has retired. Under his leadership, the library was renovated and expanded, creating space and infrastructure to improve user access to then-developing online databases. You can read more about Jim’s career and service to the library profession on the Feinberg School of Medicine website. We wish Jim well in his retirement!

Michelle Frisque, Head of Information Systems left the Galter Library on January 4 to join the Chicago Public Library as the Director of Library Technology. Michelle's talents, history of successful initiatives at Galter, and leadership in the national library IT arena will make her as valued and respected at CPL as she was at Galter. Good luck, Michelle!

Presentations

On January 21, Ron Sims, Special Collections Librarian shared Civil War equipment and memorabilia from the Galter Library Special Collections in a discussion centered on the Northlight Theatre’s production of Matthew Lopez’s play, The Whipping Man, which earned the John Gassner Playwriting Award from the Outer Critics Circle.

Ron also presented on “Daniel Hale Williams, MD: His Legacy of African-American Interns at Provident Hospital…the Northwestern Experience” at a conference on Black Self-Determination through Health Care and Nursing: The Provident Hospital Training School. The conference, celebrating the legacy of Provident Hospital and Training School, was held on February 8, at the Chicago State University Library. It was sponsored by the Chicago State University Archives and Special Collections and Chicago State University Library.

This month in Library Notes, Ron recounts the lives of a number of Northwestern's African American graduates who went on to intern at Provident Hospital.

Jeremy Prevost, Web Applications/Software Developer, and Steve Hunt, Web Librarian attended the Code4Lib conference at University of Illinois at Chicago, February 11-14. Jeremy presented on De-Sucking the Library User Experience.

Saturday, February 16: Web of Science May be Unavailable

Wed, 13 Feb 2013 10:39:00 -0500

Thomson Scientific has announced that maintenance will be performed on Web of Knowledge (the collection of databases that includes Web of Science), from 8 a.m to 8 p.m. CDT on Saturday, February 16. Web of Knowledge may be unavailable intermittently during that period. We apologize for any inconvenience that this might cause.

February 4 and 5: Impact of Library Systems Maintenance

Fri, 01 Feb 2013 11:08:29 -0500

Certain library system functions will be unavailable on Monday, February 4th and Tuesday, February 5th while important maintenance is performed. During the downtime:

Both GalterSearch and NUcat, the online catalog, will be available, but real time location and status information for items may not be up to date
Library users will not be able to renew library materials online
New Galter Library website registration will not be possible

Access to online journals, books, and databases should work as normal. Please feel free to contact staff at Galter Library service desks should you need assistance.

Circulation Desk: 312-503-8126

Browse Library Subscribed Journals on your iPad

Thu, 31 Jan 2013 12:15:00 -0500

The trial is now ended. Thanks for participating!

Northwestern University Library is now running a trial of BrowZine, which is a tablet application that allows you to browse, read, and monitor some of the library’s best journals, from your iPad. Journals from Elsevier, Springer, Wiley, Sage, and several other major publishers are currently supported. Items found in BrowZine can easily be synced up with Zotero, Dropbox or several other services to help keep all of your information together in one place.

To learn more, please take a look at this short video:
http://thirdiron.com/browzine-ipad-app/video/

For the trial, search for “BrowZine” in the App Store and download the app for free; when initially launching BrowZine, select Northwestern University from the drop-down list. You will then need to enter your NetID and password to access journal content.

The trial only runs for a few weeks so please submit your feedback to this blog post.

Saturday, January 26: GalterSearch Offline for Maintenance

Thu, 24 Jan 2013 10:15:00 -0500

GalterSearch, the library's comprehensive discovery tool and catalog, will be unavailable on Saturday, January 26 from 6:45am to 10am, while it undergoes maintenance. During this time, you can access electronic resources and location information for print/media items using the library catalog for the Northwestern University libraries, NUcat.

Patch Available for Known Bug with EndNote for Mac and OS X.8.2: Format Bibliography Freezes Up

Wed, 16 Jan 2013 10:22:00 -0500

There is a known issue with OSX 10.8.2 that will cause Cite While You Write to either freeze while formatting or give you a -1712 (time out error).

Thomson Reuters has released a patch for EndNote X6 users which will resolve this issue. You will need to install the X6.0.1 update prior to installing this update.