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Contact the Education Team at 503-8109 or galter-ed@northwestern.edu

Last updated 11/06

Guides & Tutorials: Galter Library Reserves Policy

Purpose of Reserves

The purpose of placing materials on reserve is to make common reading assignments readily available to a large number of students within a relatively short period of time. Reserves are specifically tied to the curriculum and individual classes in the medical school.

Galter Library provides both print and electronic reserves to accomplish this. Currently, books that are required or recommended for a particular class are placed on reserve at the Circulation Desk. Journal articles or book chapters are placed on electronic reserve, and can be accessible through NUcat, the library’s catalog, or through the class website on BlackBoard. Audiovisual materials placed on reserve, such as videos, DVDs or CD-ROMs, are accessible at the Learning Resources Center Desk.

Copyright Policies

We must follow the copyright guidelines set out by the Fair Use Statute of Section 107 of the Copyright Act of 1976.

The impact this has on course reserves, especially electronic reserves, is that we may have to obtain copyright permission from the copyright holder before we place an item on electronic reserve. This will be necessary if the use of the reserve item falls outside the Fair Use Statute. This will increase processing time, so the sooner you give use your reserves, the more likely we will be able to make them available by the time your students need them. Reserves requiring copyright permission will not be available to students until copyright permission is obtained. If a journal article is available electronically through a library subscription, we will post a link to that article, and copyright permission will not be required.

For more information on this, please see: http://www.copyright.iupui.edu/fairuse.htm
For a checklist of factors to consider in determining Fair Use factors, please see: http://www.copyright.iupui.edu/checklist.pdf

Submitting Course Reserves: Faculty Guidelines

1. To place materials on reserve, faculty must provide the following:

Reserve form with the following information
- name, mailing address, phone and email of instructor
- name and phone of person submitting material (if not instructor)
- full course name
- semester or dates course is offered
- number of students
You can also fill out this form online: http://www.galter.northwestern.edu/reserves/reserveform.html
Copy of item to be placed on reserve. Single-sided copies should be made directly from the source material on clean white 8 1/2 x 11 paper without staples. The better the copy looks, the better the scanned document will be. If the item is available electronically through the Galter Library's Web site, you may not need to supply a copy. Please contact Stephanie Kerns (503-1201) for more information.
List of citations to be placed on reserve

2. Materials for reserve should be submitted to Stephanie Kerns in the Education Department in the library. She can be reached at (312) 503-1201 or skerns@northwestern.edu.

3. Processing time for reserves is one week. All items will be processed in the order in which they are received.

4. All journal articles and book chapters will be placed on electronic reserve.

There is a limit of 50 pages per document.
Citation lists that include each reading are required. Providing accurate and complete citations will speed processing time.
Documents will be scanned and saved in Adobe Acrobat PDF format.
Due to copyright restrictions, we can place only one chapter of a book on electronic reserve. If you need more than that to be available, you can place the entire book on reserve. If the library doesn't own the book, we can order it. However, it will take longer than the usual one week processing time to make the item available to students.

5. All books will be placed on reserve at the Circulation Desk for the time period specified. All audiovisual reserves are available in the Learning Resources Center. These types of reserves can be checked out for 2 hours and must be used in the library.

6. Access to electronic material will be limited to the students and faculty of Northwestern University and will only be available for the specified time. Electronic Reserves are available through the library catalog, where sign in to the library's Web site will be required off-campus, or through BlackBoard. where sign in is always required. The location of the electronic reserve is specified by the instructor.

7. Personal copies of books, videos, etc. may be place on reserve as well.